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Administrative Assistant

Plymouth Engineered Shapes
City: 
Hopkinsville
State: 
Kentucky
Zip Code: 
42240
Occupational fields: 
Business and Financial Operations
Fields of study: 
Business administration / Management
Employment type: 
Full time
Years of experience: 
0 - 2 years
Required degree level: 
High School Diploma or GED Equivalency
Accommodations: 
Vision Accommodations
Hearing Accommodations
Neurodiversity
Learning
Mental Health
Mobility
Remote Position: 
No
Job Expiration Date: 
06/08/2019

POSITION SUMMARY

 

Perform administrative and project-related functions to support the Group Vice President, Plant Manager and other members of the Hopkinsville Staff and Market Teams.

 

ESSENTIAL RESPONSIBILITIES

  • Manage and maintain executive’s travel arrangements, including air, hotel, and car service.
  • Schedule meetings, conference calls and WebEx meetings globally.
  • Prepare agendas and make arrangements for meetings.
  • Record, transcribe and distribute minutes of meetings to attendees.
  • Arrange mill and customer visits.
  • Prepare materials and presentations for executive meetings.
  • Interact with employees, customers and vendors via phone or in person.
  • Manage executives’ expense reports, memberships and assist with scheduling appointments, research and various other travel items.
  • Make arrangements for seminars and luncheons, including events for mill employees.
  • Prepare documents and packages for domestic and overseas delivery.
  • Work independently on special projects as assigned.
  • Orders and managers boot system, company uniforms and ordering of apparel, while ensuring we stay on budget.
  • Ensures that company mail is processed.
  • Available to run errands for staff members as needed.

 

Core Responsibilities

  • Model Plymouth Tube values and behaviors as outlined in the Mission Statement
  • Represent Plymouth Tube in a professional manner
  • Follow all company Environmental and Safety policies, procedures and standards
  • Follow all company Quality Standards

 

Supervisory Responsibilities (If applicable)

N/A

 

Additional Responsibilities (as assigned by Department Manager or General Manager)

N/A

 

QUALIFICATIONS and EDUCATION REQUIREMENTS

 

  • High School degree required
  • Associates or Bachelor’s Degree preferred
  • Intermediate to advanced-level proficiency using MS Office Suite (Word, Excel, PowerPoint), Outlook and other business applications.

 

 

COMPENTENCIES/DESIRED CHARACTERISTICS

 

  • Solid work ethic and capability to meet deadlines
  • Strong focus on service orientation
  • Strong analytical and strategic abilities, capable of assessing situation and anticipating needs
  • Excellent communication and interpersonal skills
  • Excellent analytical and problem-solving capabilities
  • Strong ability to organize and prioritize work responsibilities
  • Excellent time management skills
  • Demonstrated ability to manage sensitive and confidential information with discretion and tact.
  • Work collaboratively and maintain effective working relationships with co-workers

 

 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Such accommodations will be reviewed by management on a case-by-case basis. While performing the duties of this Job, the employee is regularly required to stand; walk, use hands to grasp, handle, or feel; reach with hands and arms and talk or hear.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EQUAL OPPORTUNITY EMPLOYER:

minority/female/disability/veteran

Plymouth Tube is a global specialty manufacturer of carbon alloy, nickel alloy, and stainless precision steel tubing. Plymouth Engineered Shapes manufactures titanium, stainless, nickel alloy, carbon & alloy semi-finished extrusions and semi-finished shaped bar.

Comprised of eight manufacturing plants and nine business units, Plymouth Tube is a family-owned company with fourth generation leadership. We are committed to providing products and services that meet or exceed customer expectations.