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Office Services Clerk (Reg FT)

Community College of Allegheny County
Occupational fields: 
Office and Administrative Support
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Office Services Clerk (Reg FT)


Position Title: Office Services Clerk (Reg FT)


Department: Business Office


Campus: Boyce Campus


Performance Evaluation: The successful applicant for this position will be required to successfully complete a post-offer, pre-employment medical examination and performance evaluation.


Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.


Work Hours (for hourly positions): Monday through Friday 8:30AM to 4:30PM. Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.


Salary Grade: SEIU B - $16.94


Job Category: Office Support Staff/Maintenance/Housekeeping


Employment Type: Regular Full-Time


Job Slot: 0170


Job Open Date: 8/26/2022


Job Close Date: 9/12/2022


General Summary: Performs general clerical duties involving shipping and receiving of mail, and ordering standard office supplies for the campus.


Job Specifications:


Education and Experience: High school diploma or GED and some clerical experience sorting and delivering in an office environment gained through previous job related or education training.


Certifications/Licensures: A valid driver's license is required for positions involving travel. Must either attain and maintain a forklift certification.


Skill Requirements: Must have demonstrated ability to perform certain clerical functions such as recording, verifying and calculating data. Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance.


Physical Requirements, If Applicable: Must be able to climb using various apparatus. Must be able to lift, carry and moves mail sacks, boxes of supplies and other heavy materials for extended periods of time. Performs duties of a physical nature that include: sitting, standing, walking, bending, twisting, squatting, reaching, and climbing stairs and ladder/step stools. Typically lifts/pushes/pulls/carries items that weigh up to 50 lbs. (occasionally up to 80 lbs.) and may require up to 50 lbs. of push/pull force to varying distances.




1. Provide quality customer service to both internal and external customers.

2. Receives, sorts, routes, and delivers campus mail, supplies, and equipment.

3. Verifies materials shipped and received against bills of lading and other records; signs for campus deliveries; visually inspects quality and quantity of materials received; rejects damaged goods and records shortages.

4. Maintains inventory of general office supplies and re-order materials as needed; shelves and stock inventory and maintain a clean and orderly work environment.

5. Maintains related records, logs, and files; collate, staple, and bind materials as needed; operates duplicating equipment.

6. Assists in training temporary personnel.

7. Operate fork lift truck as necessary or required.

8. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.

9. Performs other clerical duties for specific/unique needs of the department.

10. Performs other related duties as required or assigned.


Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available


Vaccination: Effective November 1, 2021, as a condition of employment, all new employees of Community College of Allegheny County must be fully vaccinated against COVID-19 and provide proof of their vaccination or have received an approved exemption to be an employee. Prospective employees who are offered a position can request an exemption from this vaccine requirement for religious or documented medical reasons. Exemption requests will be reviewed for approval on a case-by-case basis by the Office of Human Resources.


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Founded in 1966 on the principle that quality education should be both affordable and accessible to all members of our community, CCAC offers more than 150 academic programs across six diverse program categories including business; science, technology, engineering and math; health; culinary arts, arts and humanities; and education and the social and behavioral sciences. Our students are taught by more than 275 full-time faculty and instructors in classes averaging just under 20 students each. And our students are further enriched by the more than 100 student clubs and organizations CCAC offers, as well as through their participation in the number of NJCAA men's and women's sport teams at each of its four campuses.