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Operations Coordinator Registered Nurse - Ambulatory Practice, Full-time, Days

Northwestern Medicine
Employment type: 
Full time
Required degree level: 
Remote Position: 

Northwestern Medicine has an exciting opportunity for an experienced RN to work as an Operations Coordinator RN within our NMPSC multi-specialty clinic. The OC RN will work closely with clinical support throughout the practice and operations leadership. Key responsibilities include- education and training of RNs and CMAs, vaccine management/pharmacy ordering, inventory management, Emergency roller cart management, clinical lead on projects, review of RN pages, answer escalation calls, provide RN pager coverage as needed, coordinate RN PTO, clinic's safety representative, and CMA competency management; troubleshooting support to CMAs, RNs, and Patient Liaisons as needed. BSN required with three (3) years of Internal Medicine/General Medicine experience preferred . Experience with purchasing and coordinating services with vendors is a plus. Highly desired is experience in a team-based care model. Previous supervisory nursing experience is preferred . Shift: M-F, days. No nights/weekends/holidays/on-call.

Supervise and direct the office's front-line clinical and clerical staff. Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals. Oversee and direct day to day office operations within budget guidelines. Assist with managing providers' schedules with templates and optimize patient care hours to enhance productivity. Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity. Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits. Ensure that service excellence is delivered and perform service recovery whenever necessary. Manage office and medical surgical supplies within budget. Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices. Conduct office staff meetings on a regular basis. Attend and actively participate in manager/supervisor meetings. Ensure that patient dignity and confidentiality are maintained at all times. Additional Functions: Review and approve automated time reports for accuracy. Develop tools to support staff and enhance efficiency. Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews. Provide one to one coaching and mentoring. Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc). Monitor daily transaction activity to ensure compliance with procedures. Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.). Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies. Develop and implement policies and procedures as needed to support the practice. Complete other duties as assigned.


  • Bachelors degree in nursing from an accredited school of nursing .
  • Comprehension of insurance plans including HMO,PPO, POS, commercial, Medicare, Medicaid.
  • Solid understanding of patient flow in a medical office.
  • Working knowledge of medical software, Word and Excel.
  • Current license as a Registered Professional Nurse or eligible in the State of Illinois.
  • CPR - BLS card administered by the American Heart Association.
  • Three (3) years of Internal Medicine/General Medicine experience preferred .


  • One (1) year of outpatient RN experience.
  • Purchasing experience.
  • Coordinating services with vendors.
  • Experience in a team-based care model.
  • Supervisory experience.

Northwestern Medicine is dedicated to providing the most advanced healthcare to the communities and patients we serve. The Northwestern Medicine clinical and administrative staff, medical and science faculty and medical students come together everyday with a shared commitment to superior quality, academic excellence, scientific discovery and patient safety.

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