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Secretary (Reg FT)

Community College of Allegheny County
West Mifflin
Zip Code: 
Employment type: 
Full time
Remote Position: 
Job Expiration Date: 

Secretary (Reg FT)

Position Title: Secretary (Reg FT)

Department: Advising

Campus: South Campus

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts.

Remote Work Option: Fully In-Person

Work Hours: Monday - Friday 8:30 am to 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Salary Grade: SEIU D - $17.86

Job Category: Office Support Staff/Maintenance/Housekeeping

Employment Type: Regular Full-Time

Job Slot: 0193

Job Open Date: 4/5/2024

Job Close Date: 4/19/2024

General Summary: Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.


Education and Experience: High school diploma or GED plus one year of relevant experience gained from working in an office environment.

Skills/Abilities Requirements: Should be able to tactfully and courteously answer questions and provide information. Knowledge as related to the specific needs of the department to perform responsibilities. Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance.

Physical Requirements: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.


1. Provides quality customer service to both internal and external customers.

2. Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
3. Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.
4. Maintains files (electronic/paper), records, logs and reports.
5. Reviews documents for accuracy and completeness and editing as necessary.
6. Performs various scheduling activities.
7. Maintains and orders supplies.
8. Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed.
9. Prepares bulk mailings and participates in clerical preparations and activities for meetings and
various college events.
10. Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.
11. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
12. Performs other clerical duties related to specific/unique needs of the department.
13. Performs other related duties as required or assigned.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available

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Founded in 1966 on the principle that quality education should be both affordable and accessible to all members of our community, CCAC offers more than 150 academic programs across six diverse program categories including business; science, technology, engineering and math; health; culinary arts, arts and humanities; and education and the social and behavioral sciences. Our students are taught by more than 275 full-time faculty and instructors in classes averaging just under 20 students each. And our students are further enriched by the more than 100 student clubs and organizations CCAC offers, as well as through their participation in the number of NJCAA men's and women's sport teams at each of its four campuses.