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Senior Buyer - Purchasing Services, Full-time (Warrenville)

Northwestern Medicine
Employment type: 
Full time
Required degree level: 
Remote Position: 

Assumes a lead role in the training and support of Purchasing Department Buyers. Responsible for oversight of auto-sourced, Bill Only Materials (BOM) and sometimes Special Orders related to daily operational departmental orders. Communicates product status with requesting departments. Places urgent orders and ensures delivery is made to departmental expectation. Ensures all orders are placed with accurate pricing. Interfaces directly with specific departments assigned to provide support of the purchasing process. Expedites open PO's within established KPI. Obtains, monitors, and processes PeopleSoft Purchase Order Acknowledgement (POA), vendor confirmations, and order resolution reports within established guidelines. May process Special Requisitions as needed or as requested. Demonstrates teamwork by helping co-workers within and across departments. Validates the use of correct Category Codes when issuing a Special Purchase Order. Responds to questions placed by internal customers within the same day and no later than 1 day of request. Monitors and communicates back-orders in a timely manner to the end user and assists with sourcing alternate products if necessary. Maintains good communication with Accounts Payable in resolving Match Exceptions. Resolves match exception errors within established KPI's. Ensures Purchase Order accuracy and timeliness of product/service delivery. Actively engages Procurement Contracts, Vizient/Transaction Center and vendor representatives to ensure accurate contract or non-contract pricing on Purchase Orders. Provides feedback to Pricing Manager and Data Team regarding items to ensure accuracy of catalog pricing and sourcing. Engages Level One Manager or Operations Coordinator as needed related to questions about supplies and equipment procurement. Communicates effectively with others, respects diverse opinions and styles, and acknowledges the assistance and contribution of others. Presents a friendly, approachable, professional demeanor and appearance. Uses organizational and unit/department resources efficiently and effectively. Manages work schedule efficiently, completing tasks and assignments on time. Contributes to opportunities and processes for continuous improvement. Takes lead as directed on "Manage Daily Improvement" (MDI) Initiative. Participates in efforts to streamline and standardize work processes. Consistently follows Standard Work protocols. Actively engages in department meetings by contributing and sharing observations and perspectives. Monitors self in relation to meeting established department KPI's and can communicate accomplishments and opportunities for improvement utilizing the mid-year and annual performance appraisal tool. Presents a friendly, approachable professional demeanor and appearance. Prepares and places urgent orders to ensure departmental expectations are met. Serves as a backup to other Buyers and support to Purchasing Agent. Participates in Buyer training and ensures that they are utilizing the same ordering process. Acts as the point person for specific departments assigned for daily purchasing. Contributes to the development and administration of the Purchasing Department Competency Assessment document. Provides training for new hire Buyers & Senior Buyers. Prepares & coordinates coverage with Buyers and Senior Buyers during scheduled and unscheduled PTO. Assists with the interview process for new hire positions as requested. Participates in special projects as assigned. Monitors daily Cardinal accounts. AA/EOE.

Required: A minimum of one year of healthcare purchasing or supply chain management experience, ability to train existing and new staff n Buyer functions, outstanding customer service skills. Preferred: Two years of healthcare purchasing experience.

Northwestern Medicine is dedicated to providing the most advanced healthcare to the communities and patients we serve. The Northwestern Medicine clinical and administrative staff, medical and science faculty and medical students come together everyday with a shared commitment to superior quality, academic excellence, scientific discovery and patient safety.

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