How to Write a Great Cover Letter in 5 Simple Steps
Cover letters are one-page documents typically sent alongside resumes during the job application process. Even if a job doesn’t require one, including a cover letter can show your enthusiasm, highlight your qualifications, and help you stand out from other applicants. While they’re short, cover letters can be tough to write if you’re not sure what to say. To make it easier, we’ve outlined three simple steps to help you write a great cover letter—plus a customizable template to get you started.
1. Identify Your Audience
Avoid generic greetings like “To whom it may concern.” Instead, try to find the name of the hiring manager or recruiter. You can often locate this on the job posting, the company’s website, or LinkedIn. If you’re still unsure, a safe option is to address your letter to “[Company Name] Team.”
2. Create a Strong Hook
Cover letters are often skimmed quickly—so grab the reader’s attention early with a strong, enthusiastic introduction. Let your personality and interest in the role shine through. We’ve provided a sample hook in the template below, but feel free to personalize it based on the specific position.
3. Show Why You’re a Great Fit
Carefully read the job description and highlight the key skills the company is looking for. Not sure where to start? Try pasting the job description into a tool like ChatGPT to help identify the top keywords and required qualifications.
Once you know what they’re looking for, think about when you’ve demonstrated those skills in past roles. Did you manage a project, introduce a new system, or go above and beyond to help a customer? Whenever possible, quantify your impact (e.g., “increased sales by 15%” or “trained 10+ team members”). If you don’t have a specific example, focus on similar responsibilities you’ve held.
4. Show Why You’re Excited About the Company
Cover letters also give you a chance to show genuine interest in the company itself. Check out their website or social media to learn about their mission, values, or recent initiatives. Mention something you admire or relate to—and explain how you’d contribute in this role.
5. Wrap It Up
End your letter on a polite and professional note. A simple “Thank you for your time and consideration. I look forward to hearing from you soon” works well. Then, sign off with a closing like:
- Sincerely,
- Best regards,
- Kind regards
Sample Cover Letter Template
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address] | [Phone Number] | [LinkedIn URL]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Hiring Manager’s Name],
Every career move is a chance to make a meaningful impact, and I’m excited about the opportunity to do just that in the [role title] role at [Company Name]. As a motivated professional with a strong background in [insert industry], I have gained experience [key skills listed in job description]. During my time as [previous role] at [previous company], [Specific anecdote of using skill in a previous role].
I am particularly interested in working for [Company Name] because of your commitment to [mission]. I admire your [more description of company mission]. I’m enthusiastic about the prospect of joining a team that’s both innovative and driven to achieve meaningful results.
Thank you for your consideration. I look forward to hearing from you soon.
Kind regards,
[Your Name}
In conclusion, cover letters can help you stand out by showing your strengths and interest in a job. We hope these tips help you write cover letters confidently! We wish you the best of luck in your job search; you’ve got this!