The Global Fleet and Products (GFP) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors leading our Fleet Operations and Program and the Vehicle Design and Engineering organizations in Arlington, VA, Atlanta, GA, Austin, TX, Bellevue, WA, or Nashville, TN.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
- Manage complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Ensure the timely completion of critical tasks and follow up on critical matters.
- Ensure the timely completion of critical tasks and follow up on operational concerns.
- Acts as a liaison for Directors' direct reports
- Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
- Help to develop & maintain new mechanisms within the team
