Who we are:
The Massachusetts Teachers Association (MTA) represents over 117,000 members and nearly 400 locals across the state and employs a full-time staff of over 150. Our members are public school teachers, faculty, professional staff, and education support professionals working at public schools, colleges, and universities. As a member-driven organization and the largest union in New England, our collective power makes MTA an influential voice for educators, students, and their communities. We are proud to be an advocate for social, racial, and economic justice and for a public education system that provides one of the cornerstones of a democratic society.
Major Responsibilities:
The Assistant Controller ensures the accuracy of the MTA general ledger and financial reporting, compiles budget data and financial analysis for all MTA entities and manages the Accounts Payable operations. Works with Controller to review Finance & Accounting systems and transactional workflow to identify opportunities to simplify and streamline processing. The solutions may include process automation, a new system set up to facilitate processing/ reporting, documentation of MTA practices and assisting in the training of staff.
Essential Job Functions:
- Supervise Accounts Payable operations with direct reports.
- Calculates, records and enters complex general ledger journal entries.
- Manage monthly general ledger, accounts payable, fixed asset and payroll closings.
- Maintains the general ledger and reconciles certain general ledger accounts.
- Manages the preparation of monthly financial statements, versus budget, including financial reporting packages for the Executive Committee, Board of Directors and Management.
- Update weekly cash flow and review cash position with Finance Management as needed.
- Supervises reporting of the organization's budget.
- Works with Controller, CFO, and Business Analyst to guide the implementation of a new general ledger system.
Specific Responsibilities:
- Work with Controller, CFO, and Business Analyst to identify and prioritize automation/process improvement opportunities and address system changes needed.
- Oversee the Accounts Payable process to ensure accurate and timely payment of vendor invoices in accordance with organizational policies.
- Perform final approval of organizational expense reports in accordance with organizational policies.
- Ensure accurate and timely Form IRS 1099 reporting.
- Calculates, records, and enters complex general ledger journal entries.
- Direct monthly general ledger, accounts payable and payroll closings. Reviews the general ledger and reconciliation of general ledger accounts.
- Design and write reports leveraging available systems to accommodate the informational needs of the organization and the financial audit requirements.
- Prepare, maintain, and analyze weekly cash flow and review with Finance management as needed.
- Attend budget committee meetings, Executive Committee meetings and Board meetings, as required.
- Maintains confidentiality of Association records.
- Initiates and/or prepares correspondence for the division management.
- Serve as supervisor in the Controller’s absence as required.
- Assists with all aspects of annual audit preparation.
- Provide information in response to inquiries of members, vendors, and employees.
- Serve as substitute for other department staff as needed.
- Assist with the training of accounting staff.
- Review External Print transactions to ensure accuracy of monthly MA sales tax return.
- Performs other related duties as required.
Qualifications:
- Bachelor's degree (or equivalent experience in a broad range of financial accounting and reporting is required).
- A minimum of five to seven years of a broad range of financial accounting and budget experience is required.
- Excellent verbal/ written interpersonal skills and organizational skills.
- Ability to work independently.
- Proven ability to deal with the public.
- Strong attention to detail and extreme accuracy.
- Knowledge of generally accepted accounting principles and auditing standards
- Extensive experience in financial operations, including accounting and control and financial systems, including accounts payable, general ledger, payroll, and fixed assets.
- Proficiency in Excel, Word, Outlook.
- Occasional travel is required.
- A strong work ethic and adherence to departmental and organizational financial and operational ethical standards.
- Proven ability to work as a team member in a fast-paced financial environment. Nights and weekends may be required.
- Positive, cooperative attitude.
- Any qualification may be waived if it is in the best interest of the association to do so.
*MTA reserves the right to waive any qualifications at its discretion*
The MTA is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all staff.
