The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support a Vice President on our Supply Chain Optimization Technologies (SCOT) team in Bellevue, Washington.
Every time a customer places an order on Amazon.com, we make a promise to deliver it quickly. Supply Chain Optimization Technologies (SCOT) is the organization behind our ability to make that promise – to get customers what they need, when they need it and at a great price. We use advanced techniques and technologies including machine learning and data science to predict demand, forecast inventory needs and select suppliers. SCOT works on some of the world’s most complex supply chain challenges, at Amazon scale. We understand inventory availability for the millions of items on Amazon, compute accurate delivery expectations for customer orders, and monitor fulfillment network changes to inform delivery updates and optimizations. When customers place orders, our systems use real-time, large-scale optimization techniques to optimally choose from where to ship and how to consolidate multiple orders. This helps customers get their shipments within the promised timeframe, and in an efficient manner.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
-Lead a team of EAs across the organization and partner teams, lending support and providing guidance to them
-Work closely with the leadership team to provide seamless support to the group.
-Management of complex calendars and scheduling, meeting prioritization, large scale meeting coordination.
-Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.
-Organize, execute, and assist with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).
-Tracking and helping drive completion of key deliverables and following up on outstanding action items.
-Completing expense reports, maintaining schedules, plan and coordinate events, & ordering supplies for the team.
-Exceptional written, verbal, and interpersonal communication skills.
-Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
A day in the life
5 days/week in-office requirements
About the team
Amazon Supply Chain Optimization Technologies (SCOT) works on some of the world’s most complex supply chain challenges, at Amazon scale. We understand inventory availability for the millions of items on Amazon, compute accurate delivery expectations for customer orders, and monitor fulfillment network changes to inform delivery updates and optimizations. When customers place orders, our systems use real-time, large-scale optimization techniques to optimally choose from where to ship and how to consolidate multiple orders. This helps customers get their shipments within the promised timeframe, and in an efficient manner.
