Position Title: Professional Services Specialist 3, Admin NE
City: Galloway
State: New Jersey
Employment Type: Professional
Description Campus Location: Main Campus (Galloway)
Department: School of Natural Sciences & Mathematics
Salary Range: $64,340.11 - $73,256.59
Salary Information: Salary commensurate with experience and is accompanied by an extremely competitive University benefits package
Work Hours: Mon. - Fri. 9:00am - 5:00pm
Brief Job Overview/Summary
This position supports a myriad of grant-related budget processes in the School of Natural Sciences and Mathematics.
Descriptions of Essential Duties/Responsibilities:
- Serves as a member of the NAMS Budget Processing Team, preparing budgetary documentation for purchase orders, P-card transactions, service provider agreements, special accounts, executive summaries, bid waivers, invoices, receiving and other budgetary bookkeeping for NAMS grants.
- Serves as staff support for the processing of travel and reimbursements from faculty/staff/student grants, awards and travel; candidate and assessment contractor travel.
- Maintains and prepares accurate budgetary spreadsheets for both salary and non-salary funds in NAMS/Grants and supports CRC and MFS budgetary expenditures.
- Assists with service provider agreements, processes direct pays for student stipends and ePAFs for faculty stipends in accordance with grant contract and or MOU.
- Assists with Graduate Assistantships for educational research and student worker documentation.
- Monitors budgets, processes budget transfers, cost sharing for grants, payroll redistributions, journal transfer expense requests, and ensures sufficient budget availability for grant accounts.
- Responsible to maintain the grants share point, ensuring accuracy, completeness, and appropriate access for PI. Record and monitor grant expenditures to ensure alignment with approved budgets and works directly with PI and BUM to assist with grants that require summary reporting.
- Supports and enforces OSHA Laboratory Standard and all pertinent safety regulations in accordance with the Chemical Hygiene Plan.
- Serves as a staff support to NAMS various committees.
- Reviews and approves grant-related Tallyfy purchase requests, ensuring accuracy and funding availability by recording expenditures in the grant share point. Responsible for confirming all grant Tallyfy requests are fully approved and completed properly.
- Conduct regular audits to ensure financial compliance with university, state and federal policies for labor and expenditure processing against grants. Reviews expenses and identify clerical errors, omissions, duplications, required signatures and initiates corrective action.
- Other duties as may be assigned by Dean of the School of Natural Sciences and Mathematics
Required Qualifications:
- Bachelor's degree*
- Experience in accounting or bookkeeping
*NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.
OR
Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a master's degree; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
Preferred Qualifications:
- Experience with grants or grants accounting
Screening Information:
Screening of applications begins immediately and will continue until the position is filled. Applications received by (insert date below in Job Posting after clicking Generate Description) will receive full consideration.
How to Apply:
To apply please visit https://employment.stockton.edu or click the "Apply" button.
SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: CSC-Same@csc.nj.gov, or call 609-292-4144, option 3.
In accordance with P.L. 2021, c. 465 and P.L. 2021, 466, the SAME Program was established to enable New Jersey State agencies to hire, promote, retain, and advance qualified individuals whose physical or mental impairments impact their abilities to participate in the hiring and promotion process for non-competitive and unclassified titles within the State workforce. This program uses a fast-track process that permits people who are eligible for the program to request that the State appointing authority schedule with them a good faith interview. Individuals applying for non-competitive or unclassified positions under this program should contact us to determine if they are eligible for the fast-track hiring process.
Only electronic documents will be accepted. Please complete the online application and include three professional references in addition to the following required documents. All required documents (Microsoft Word of PDF) must be submitted in order for your application to move forward.
- A letter of interest describing qualifications and accomplishments
- Current resume or curriculum vitae
- Unofficial Graduate transcripts
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