Job Description
The Project Specialist is responsible for executing and supporting projects and/or operating initiatives that are prioritized for the Planning & Construction team. Specifically, the Project Specialist works with a Manager or Director to ensure project and/or service level goals are met and develop plans with clear objectives that are managed to completion.
This individual works collaboratively across the Real Estate and Construction Division (Real Estate/ Property Operations, Construction, Facilities, Security Service teams). With the expanded geographic footprint of Northwestern Medicine, this position is responsible for overseeing and encouraging adoption of department practices and policies that result in consistent outcomes and efficient use of operating and capital project budgets.
He/she provides assistance with administrative functions such as planning, organizing, coordinating, scheduling and implementing project or operating level activities to meet objectives. He/she participates in writing of reports or other documentation related to projects or operating functions, participates in project activities and process improvements. He/she must be able to work effectively across teams and manage multiple projects or operating initiatives simultaneously.
Responsibilities:
Supports the Director or Manager in the execution of assigned Construction projects or Department operating activities
Assists in the oversight and management of key initiatives and assigned scope of work.
Understands and meets service level expectations and/or project goals.
Stays informed on current and upcoming activities related to assigned work.
Understands the business and Construction needs of their assigned customers.
Demonstrates exceptional customer service ethics.
Utilizes excellent project management capabilities
Creates timelines for assigned initiatives and manages them to completion.
Produces high quality, accurate deliverables and obtains appropriate approvals.
Assists in managing agreed upon budget including purchase order management and invoicing.
Effectively utilizes technology and project management software that supports construction delivery process.
Monitors the effectiveness of construction projects through various reports and dashboards.
Communicates procedures to the team; drafts forms, charts or other materials to support training and education.
Demonstrates the ability to recommend solutions, participate in the development of improvement plans and follow-through to completion.
Performs other duties as requested, directed or assigned.
Qualifications
Required:
Bachelor’s degree or equivalent experience
5 years of experience in a healthcare environment
Excellent written, verbal and interpersonal communication skills
Ability to maintain accurate and detailed project work plans and records
Ability to take direction and complete tasks with own initiative, noting key dependencies and success requirements
Must have strong computer skills with MS Office Suite (MS Word, PPT, Excel, and Outlook).
Excellent problem solving skills; ability to resolve issues effectively and efficiently
Ability to work under pressure and consistently meet deadlines
Preferred:
Additional Information
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
If we offer you a job, we will perform a background check that includes a review of any criminal convictions. A conviction does not disqualify you from employment at Northwestern Medicine. We consider this on a case-by-case basis and follow all state and federal guidelines.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
