Job Description
Work Hours: Monday - Friday, 8am to 5pm
The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Independently performs high level technical and administrative work supporting the division or unit.
- Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
- Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implements changes independently for areas of responsibility.
- For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
- Uses organizational software applications to research and prepare documents and presentations.
- Collects, analyzes, and manage data.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
- Independently plans and executes events, activities, and meetings.
- Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
- Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
- Authors responses on behalf of director or department.
- Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors.
- Records meeting discussions by attending meetings and recording key discussions and conclusions.
- May perform other duties as assigned.
Qualifications
Required:
- Associates degree or equivalent relevant admin experience
- Knowledge of Microsoft Office, PowerPoint and Excel.
- Ability to organize and think independently.
- Excellent interpersonal skills.
Preferred:
- Bachelor of Arts degree or business equivalent.
- 5 years business experience.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
