Job Description
The Laboratory Administrative Assistant, Embryology and Andrology reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
Responsibilities:
- Administrative Functions:
- Prepare required paperwork/documents for the day's patients ensuring completeness and accuracy of information; prepare charts according to standard office procedure, including lab results, consent forms, procedure reports, and outside medical records
- May include seeing patients within the clinic/virtually to confirm patient record or required paperwork
- Perform daily data entry in compliance with SART (Society for Artificial Reproductive Technology)
- Understanding of laboratory inventory process, which includes routinely receiving, stocking, and rotating all consumable supplies
- Assist in all aspects of shipping and receiving cryo-storage specimens, including answer all incoming inquiries from patients, providers, and staff, courier scheduling, shipment handling, inventory maintenance and specimen transfers
- Assist in maintaining patient accounts by obtaining, recording, and updating personal and financial information as required by this position
- Coordinate projects facilitating information flow and adherence to deadlines
- Perform ad hoc administrative duties as assigned by the Reproductive Endocrinology Infertility (REI) leadership
- Laboratory Functions:
- Follow the laboratory’s procedures for reporting and maintaining records of patient test results specifically morning laboratory quality control and patient medical records
- Adhere to the laboratory’s quality control policies, document all quality control activities, instrument and procedural calibrations and maintenance performed
- Study and review laboratory operating manual and become familiar with quality assurance, quality control, safety procedures and operating guidelines for performing laboratory services
- Participate in laboratory operations as directed
- Attend laboratory meetings as requested
- Assist embryology staff with procedures and research projects
- Communicate with clinical staff, as appropriate
Qualifications
Required:
- Bachelor degree or 5+ years’ experience in IVF related field.
- Proficiency using Microsoft Word, Excel, Outlook
Preferred:
- A bachelor degree in Biology or related field
- Prior experience in IVF lab or related clinical setting
- EPIC experience
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
