Working Environment: On-Site
Division: Site Access
NPK International inc. (NYSE: NPKI) is the only site access solutions partner to manufacture and rent industry-leading sustainable composite matting,, along with a full suite of services including planning, logistics, and remediation - so you can protect your people, the environment, and your bottom line.
Job Summary
Provides advanced administrative and organizational support within a location or functional area to support smooth operations. Handles complex tasks such as managing schedules and projects, preparing reports and correspondence, and coordinating activities with internal and external contacts. Must be able to work with a greater degree of independence and responsibility.
Key Responsibilities:
- Enter and track daily activities within service requests
- Enter, update, and maintain project information utilizing internal systems
- Manage trucking purchase orders (POs) from start to finish, including:
- Creating POs and entering PO numbers on corresponding service request activity lines
- Communicate with freight vendors to confirm load details, obtain rates, and issue POs
- Updating POs with vendor-provided information
- Receiving completed POs
- Creating PDF files of POs and associated invoices for project records
- Prepare and complete quotes as they are received for local site-specific locations.
- Provide customer and project information to sales representatives and managers to support quote preparation
- Maintain local site-specific forecasts by updating new quotes and ongoing project changes
- Update and track mat count data to verify accuracy using Microsoft Excel and the internal system
- Collect required documentation for project billing upon completion of service requests, including mat counts, freight charges, and labor costs
- Maintain mat re‑rental, POs and tracking spreadsheets, including coordinating with vendors to obtain documentation and invoices
- Review and approve employee project labor hours
- Maintain customer specific project files in both digital and physical formats
- Review and resolve items on weekly hold reports and monthly RNI reports
- Assist with vendor setup as needed
- Process and track expense reports for designated team members (site management)
- Coordinate mat shipments and print field paperwork when coverage is needed
Education and Experience Requirements
- High School Diploma or Equivalent
- Two years of Job Related Experience
- Purchasing order experience a plus
- Advanced user of Microsoft Excel and Outlook a plus
- Customer service driven a MUST
Credentials/Prior Knowledge Needed: Strong communication, organization, time management, and computer proficiency, particularly with software systems.
Additional Details
- Benefits eligible on the first day of employment
- Generous paid time off (PTO)
- 401(k) employee contributions and employer matching
- Employee Stock Purchase Plan (ESPP)
WHY JOIN NPK?
One of NPK’s Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! NPK is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at NPK, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally.
What We Value
At NPK, our values, safety, integrity, accountability, respect, and excellence are more tan words - they are non-negotiable fundamentals that define what is important to us. They are the foundation for our purpose.
Our Purpose encapsulates how our values work together to drive our decision-making, actions, and behaviors. They help us create meaningful relationships with each other, our clients, and partners. Every day, we strive to live these values and fulfill our purpose, building a culture that reflects who we are and where we're headed.
P - People Focused - First in every action
U - United - Different voices make us stronger together
R - Reliable - Unwavering in our quality and service
P - Passionate - Energy and excitement is our fuel
O - Optimistic - Any moment is a chance to shine
S - Sincere - Authenticity starts with vulnerability
E - Enterprising - Agility is the key to opportunity
We are an equal opportunity employer. NPK and its affiliates do not discriminate against applicants or employees on the basis of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, disability, military service/veteran status, genetic information, or any other protected status. For more information on Equal Employment Opportunity, please click here.
NPK International, Inc. is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applications with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Manager, HR Governance & Compliance at HRcompliance@npki.com.
