Job Description
The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines,and all other regulatory and accreditation standards.
Responsibilities:
- Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll.Ensures accurate computation of pay and deductions, maintains current knowledge of all relevantlegislation, and prepares required tax filings and reports. Responds to payroll inquiries and ensurestimely resolution of issues.
- Supports the Level One manager by coordinating daily and monthly work schedules to maintainadequate staffing levels. Resolves complex staff and customer situations and consults withmanagement as needed. Contributes to operational improvements to meet service needs andorganizational goals.
- Identifies staff development needs and participates in training, education programs, and routine staffmeetings. Assists in recruitment, interviews, and performance evaluations. Monitors workflow,productivity, and backlogs to ensure quality standards are met.
- Facilitates departmental communication regarding new or updated goals, policies, procedures, andwork methods. Provides orientation, training, and instruction on new procedures and administrativeor financial updates.
- Participates in system testing and validation before production implementation.
Qualifications
Required:
- Knowledge, skill, and mental development equivalent to the completion of an associate or bachelor’s degree in accounting, Finance, Business Administration, or Hurman Resources
- 2 – 4 years of payroll experience, preferably in a multi-state or healthcare environment. Experience processing high-volume payrolls, reconciling accounts, and managing payroll exceptions.
- Understanding of federal, state, and local payroll regulations, tax compliance, and wage/hours laws.Familiarity with benefits deductions, garnishments, and payroll reconciliations
- Also requires strong attention to detail, leadership, organization, planning, and time managementskills.
- Excellent verbal and written communication skills as well as superior interpersonal skills to interactwith employees and cross-functional teams.
- Ability to prioritize multiple tasks and meet strict payroll deadlines.
Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.
