Since 2006, Amazon Web Services (AWS) has changed the way companies acquire and use technology by providing a highly scalable, secure, cost-effective, and flexible technology platform in the cloud. Our global team manages AWS’s reputation as the world’s leading AI and cloud provider. We use storytelling across all channels to shape perception with community members, customers, C-suite decision-makers, developers, employees, influencers, media, partners, policymakers, recruits, regulators, and startup founders. We support the growth of the business and adoption of AWS technologies by demonstrating how customers and partners are transforming organizations and industries, and through these efforts, we reinforce Amazon’s position as a leader in innovation.
The AWS Global Communications team is seeking an Executive Assistant (EA) to provide high-quality administrative support to two Directors in Seattle. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining a bias for action.
You will manage day-to-day administrative needs for both Directors, ensuring smooth scheduling, travel coordination, and operational support. The role involves regular interaction with cross-functional partners, support teams, and EAs across the organization. This position requires someone who is proactive, detail-oriented, and able to manage multiple workstreams simultaneously.
This role requires five (5) days a week in office.
Key job responsibilities
- Manage and maintain complex calendars for two Directors across multiple time zones; schedule and reschedule meetings, resolve conflicts, and ensure both leaders are prepared for upcoming commitments.
- Monitor and triage incoming requests, flagging urgent items and routing communications appropriately.
- Coordinate domestic and international travel, including flights, hotels, and ground transportation. Process expense reports and reconciliation in compliance with Amazon policies.
- Support recurring team operational mechanisms (e.g., staff meetings, business reviews, team communications) by scheduling, tracking action items, and distributing materials.
- Organize and manage team meetings, off-sites, and morale activities, including logistics planning, room bookings, catering, and attendee coordination.
- Partner with the team program manager and senior EAs on cross-organizational projects by supporting logistics, tracking deliverables, and escalating blockers as appropriate.
- Contribute to team EA resources by documenting processes, maintaining standard operating procedures (SOPs), and sharing best practices with peers.
