The Ads HR - Ads, IMDb, and Grand Challenge organization (AIGC) within People Experience and Technology (PXT) is looking for someone to join our dynamic team as an Executive Assistant supporting two Directors in a fast-paced environment where no two days are the same. You'll serve as a strategic partner to executives while being part of a collaborative team that celebrates wins together. Our event-focused culture means you'll have opportunities to showcase your creativity and exceptional organizational skills while working with a high-energy group that believes in delivering excellence while having fun along the way. We're known for our team spirit, and ability to turn everyday moments into memorable experiences.
Key job responsibilities
• Provide comprehensive calendar management for two Directors, including complex scheduling across multiple time zones and stakeholder groups
• Coordinate and execute team events, off-sites, ensuring seamless logistics and follow-through
• Track and drive completion of strategic projects and action items across multiple workstreams
• Manage travel arrangements, expense reports, and budget tracking as needed
• Serve as a key point of contact between Directors and their extended teams
• Maintain accurate documentation and archives of team information
A day in the life
On a day-to-day basis, you'll navigate a dynamic environment managing two PXT Directors' complex calendars, travel arrangements, and expenses while building strong relationships across the organization. Success in this role requires maintaining absolute discretion with confidential information and demonstrating ownership in an often ambiguous environment. You'll proactively drive team events, and coordinate special projects - often taking action without having the complete picture. The ideal candidate thrives under pressure, quickly adapts to organizational changes, and maintains strong partnerships with Directors, fellow EAs, and stakeholders while consistently delivering high-quality results that enhance Amazon's employee experience.
About the team
The AIGC People Experience & Technology (PXT) team creates exceptional workplace experiences for Amazon Ads, IMDb, and Grand Challenge organizations. We're committed to being Earth's Best Employer by building an environment where employees thrive, innovate, and deliver solutions for customers. Our team focuses on creating meaningful development opportunities while fostering an inclusive culture where creativity and experimentation flourish.
