Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team?
We are looking for a dedicated, well-organized and customer-obsessed Executive Assistant to become part of our Worldwide Field Enablement Team at Amazon Web Services. This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel.
Key job responsibilities
• Management of complex calendar and scheduling to support teams in multiple locations
Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on unfinished items
• Act as a liaison for direct reports
• Management of team space, including moves and reconfigurations
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Have fun at work and help others do the same.
A day in the life
This role will work closely with both Director's and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.
About the team
The Worldwide Field Enablement (WWFE) team delivers bar-raising enablement to unleash the full potential of every Field member as we maximize their productivity with customers and partners.
Diverse Experiences
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.
Why AWS
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.
Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (diversity) conferences, inspire us to never stop embracing our uniqueness.
Mentorship and Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
