The Alexa Ambient Computing Technologies (AACT) team seeks a driven, highly organized and proactive Executive Assistant to support the VP of AACT. This position will provide high-level support to the VP and his teams who are engaged in the technological work behind the Alexa we all know and love, while also coordinating with the EA team on organizational projects, and partnering with team members at the Sunnyvale location to create a lively and functional workplace. Additionally, this is a Lead EA role and will work with a fun and energetic team of executive assistants.
Key job responsibilities
The EA is responsible to a broad variety of tasks including:
• Managing an active VP calendar; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments; planning detailed domestic and international travel, completing expense reports.
• Optimizing executive effectiveness through partnership on priorities to react to a fast-moving calendar.
• Coordinating with the EA team on organization-wide initiatives.
• Serving as the "gatekeeper" to the executives' time, screening and prioritizing appointments/meeting requests while always providing polite and professional communication.
• Communicating on behalf of the executives directly with the leadership team and other stakeholders across the organization.
• Training other administrative staff on company policies and best practices.
• Have fun at work and help others do the same!
A day in the life
On a day-to-day basic, the Executive Assistant will maintain the VP's calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the VP, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings. Finally, this EA will play an instrumental role at the SJC14 office through maintenance of device storage, set up for team events, and being a general advocate of the team culture.
About the team
The Alexa Ambient Computing Technologies team is an important organization that operates across all Alexa teams. The VP this role will be supporting is working on cutting edge products and the tech therein, which are important to all of Amazon. The VP is eager for an Executive Assistant to join to keep things organized and effective, and keep things fun.
