The Alexa Entertainment Devices and Services (AEDS) organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for a thoughtful and self-motivated Executive Assistant to support two business development Directors in the Content Applications & Partner Engagement (CAPE) team. While the CAPE organization is global, this role is Sunnyvale, Austin, Seattle or Irvine, and will be joining the current group of stellar EAs, who are all highly collaborative, communicative, and fun.
This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders is important. A good sense of humor is a must, as is the ability to be flexible and change direction seamlessly. Change is the only constant!
The successful candidate will possess the ability to manage complex calendars while dealing with ambiguity and reacting with appropriate urgency to situations that require a quick turnaround; and wants to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. High judgment and problem solving skills are a must. You also will need to effectively manage interactions with external partners, often with the offices of C level executives, globally.
Key job responsibilities
* Management of complex calendars and scheduling with diplomacy and discretion.
* Professional written and verbal engagement with both internal and external business partners and their support staff
* Organize, execute, and assist with team activities (staff meeting agendas, All-Staff meetings, on-sites, off-sites, team events, etc.) including creating agendas and coordinate participants in organizational meetings and deep dive reviews.
* Organize, execute and assist with diversity group and recognition programs.
* Track and help drive completion of key deliverables and follow up on open items.
* Manage headcount and recruiting information for space planning purposes. Manage seating at team sites and assist with coordinating team moves.
* Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Submit expense reports in a timely fashion.
* Coordinate closely with other Executive Assistants within AEDS and the wider Amazon community.
* Experience with handling confidential information and dealing with professionals inside and outside the company.
About the team
The Content and App Partner Engagement team manages the global portfolio of 3P video channels and Alexa+ developers (e.g., Uber, Ticketmaster, OpenTable, Trip Advisor) that distribute content on Amazon devices (Echo) with screens (Fire TV, Echo Show).
