Administrative Asst, IV
Job Summary
A professional Administrative Assistant to provide overall administrative support to the Director of Gas Delivery Technology within the Gas Technology Solutions Organization. The Administrative Assistant, will need to build a close partnership with the Director and the leadership team. Will need to be an exceptional brand manager to uphold Southern Company’s values, complement the Director’s work style, and operate with the utmost poise and professionalism. Will be an invaluable asset with the skills to manage multiple demands and support the Director, the leadership team, and organization with excellence. Will provide additional support to the direct reports of the Delivery organization.
Administrative Asst, IV – Essential Duties Include
- Maintain the Director’s schedule and manage a complex, fluid calendar with forethought, proactively addressing scheduling conflicts in a timely manner
- Primary timekeeper for all of Gas Delivery Technology
- Serve as the first line of support for employee timekeeping questions, assistance, and resolving issues
- Prepare monthly procurement card expense statements in Oracle iExpense for the Director and leadership team as well as assist associated staff with questions and issues.
- Process Gas Delivery Technology invoices as requested and resolve invoice disputes as needed
- Make travel arrangements on behalf of the Director and leadership team
- Plan and schedule a variety of meetings and events including room reservations, food, etc
- Assist with the interview process, scheduling candidates and team members, managing all documentation
- Assist in Onboarding new employees to the Gas Delivery Technology group by updating distribution lists, ensuring equipment is ordered and delivered, badge requests, parking and MARTA requests, etc
- Ensure compliance with Corporate Guidelines, General Accounting Procedures, and Sarbanes-Oxley initiatives for all administrative responsibilities
- Serve as a project coordinator for administrative projects and initiatives
- Capture meeting minutes and enter action items into Microsoft One Note
- Assist in maintaining the Departmental TEAMS sites
- Maintain departmental Outlook distributions lists
- Track corporate computer assets within the organization and ensure proper billing
- Order office supplies and computer equipment as needed
- Assist with employee new hire onboarding for administrative tasks and duties
- Assist in pulling information and creating presentations for various business needs
- Provide care for employees in times of sickness and bereavement
Skills/Experience
- High School diploma is required, Bachelor’s degree preferred
- Secretarial/Administrative Certification desired, but not required
- 3+ years providing administrative support to Sr Management
- 3+ years working in a corporate environment
- Experience working with Executive Management and their Assistants
- Advanced level computer knowledge and skills using office applications (i.e., Excel, Outlook, PowerPoint, TEAMS, One Note, SharePoint, and Word)
- Experience supporting an IT or technical department is a plus
- Prior working experience at Southern Company or working for a Fortune 500 company is a plus
Required Behavior & Skills
- Oral Communication: This role requires that you are an exceptionally, effective communicator. You must have experience and be comfortable communicating with executives, colleagues, business partners, and vendors at all levels with projected confidence. Strong communication skills will ensure you’re a trusted resource in your interactions with external and internal partners.
- Written Communication: This role requires the production of error free, grammatically correct, polished, and professionally written communications of all types.
- Work Ethic & Initiative: This role requires you to possess a strong work ethic. Assignments can be given on short notice with quick turnaround expectations. You must be a self-starter with a high degree of initiative who takes complete and total ownership of their responsibilities. You must possess excellent time management skills.
- Organization: This role requires exceptional organization skills. You must be detail-oriented and should always be thinking many steps ahead.
- Confidentiality: This position has access to both corporate and employee confidential information. You must always maintain the highest level of confidentiality and discretion.
- Teamwork: This position requires a total commitment to teamwork. You must possess the ability to build and maintain strong working relationships with the Director, their leadership team, and the other administrative assistants within the Technology Organization. You must be a team player who is customer focused, service oriented, and committed to going above and beyond to ensure the success of the entire team.
- Decision Making: You must be able to independently determine priorities and make sound judgements concerning the executives time and resources. You should be able to independently determine when to act and when to seek input from the Director.
- Problem Solving & Critical Thinking: You should utilize skills for solving problems, thinking critically, and recognizing roadblocks before they arise.
- Business Acumen: This position requires the ability to stay up to date on the complexities and nuances of the businesses your leader oversees. You must be able to demonstrate a basic understanding of the organization’s roles, responsibilities, and current priorities.
Reporting Relationship
- This position reports to the Director, Gas Delivery Technology
Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 11679
Job Category: Information Technology
Job Schedule: Full time
Company: Southern Company Services
