This exciting position requires high levels of integrity and discretion in handling highly confidential information and professionalism whilst dealing with senior professionals both inside and outside the company. This role requires high attention to detail, ability to act quickly with little information, detailed planning, and strong organizational and management skills.
You must be able to communicate well and be able to take swift, effective action whilst proactively solving complex problems with little or no guidance. The position requires the ability to work successfully within an executive team environment, build effective working relationships, maintain a comprehensive awareness of the organization and become the “go-to” person for support activities. You must have strong interpersonal and communication skills, including the ability to interact effectively with all levels of the organization with diplomacy when dealing with sensitive situations.
Key job responsibilities
- Manage complex calendar, scheduling requests and workback plans
- Provide seamless support to senior leaders using prioritization of business activities
- Travel coordination (both domestic and international)
- Expense reporting
- Track and help drive completion of key deliverables and follow up on items
- Drive key team activities (such as staff meeting agendas, all hands meetings, supply ordering, and cyclical events such as annual planning sessions and performance reviews)
- Create and track key standard operating procedures for administrative processes
- Develop and coordinate organization-wide communications, ensuring they are reviewed and approved by relevant stakeholder teams
- Share highly confidential documents following legal mechanisms
- Manage a small team of dotted-line executive assistants
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
