The Amazon Advertising team is in search of a passionate and driven Executive Assistant to support at least two Directors in the Amazon Publisher Monetization (APM) organization. This role will support two leaders who oversee teams of 200+ employees in total. This position will serve as part of a close-knit EA team supporting the broader Advertising organization of 16000+ employees worldwide.
The Amazon Publisher Monetization (APM) team seeks a self-motivated, resourceful, tech-savvy problem solver that demonstrates the ability to look around corners, understand business priorities and proactively anticipate needs. Attention to detail, strong organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams is required. Successful candidates have the ability to complete complex tasks quickly and proactively with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. Strong written and verbal communication skills are a must. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives internal and external to Amazon is essential.
These roles function as part of a team of EAs working to facilitate and coordinate meetings, team activities and other projects. The ability to operate independently and collaboratively with a strong sense of ownership, bias for action, and a customer service-oriented approach is key to success.
This role is based in Seattle, WA, and requires five (5) days a week in office.
Key job responsibilities
• Complex calendar management, including coordinating all aspects of scheduling and logistics for internal and external meetings
• Seamlessly managing detailed domestic and international travel itineraries, as well as processing expense reports
• Coordinating in-person and virtual event logistics, including catering, accommodations, AV and presentation materials (e.g., global team meetings, annual planning offsites, morale-building activities, etc.)
• Planning space for the team and facilitating office moves
• Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Amazon Ads org
• Attending key team meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Identifying internal and external approaches to solving problems in a creative way
A day in the life
Every day is different, but a typical day will involve managing a high volume of email, coordinating with EAs across the organization to schedule often complex, high priority meetings, and partnering closely with the leadership team on various initiatives and events. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, taking effective action without having to know the whole picture.
