The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the US Large Customer Sales (US LCS) team. This role will primarily support 2-3 leaders who oversee teams of 150+ employees in total. In addition to serving as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.
We are seeking a self-motivated, resourceful, and tech-savvy problem solver with a history of high performance to support our growing organization. This exciting role requires exceptional planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a LA based role.
Key job responsibilities
- Complex calendar management and coordination of high-level internal and external meetings
- Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
- Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, team building activities, customer engagements, etc.)
- Planning space for the team and facilitating office moves
- Partnering closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on action items
- Identifying internal and external approaches to solve problems in a creative way
A day in the life
Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.
