Job Details
Description
Easterseals PORT Health, one of the largest non-profit service providers in North Carolina, is seeking a dedicated Administrative Assistant to join our team. Our Wilmington Individual Community Services (ICS) program has a full-time position (M-F 8:30am-5:00pm). If you’re looking for a rewarding career opportunity where you can make a huge difference in the daily lives of the people you'll support, then we are looking for you!
Full-time Schedule
(Monday-Friday) 8:30am-5:00pm
What You’ll Do
The Administrative Assistant is responsible for assisting with office tasks for the team. They are expected to maintain a positive, clean, and safe environment and assist in program areas as time allows. This position reports to the assigned ICS Program Manager.
- Enters billing charges for an assigned portfolio, as needed to ensure accuracy, builds schedules f or all DSPs of assigned program into the electronic health record to ensure accuracy of utilization and authorizations
- Navigates the electronic health record to ensure that billing items are accurate and billable.
- Enters new client data into the electronic health record.
- Enters and monitors authorization expiration dates in electronic health record, weekly tracker, verifies information in the MCO electronic health record system, verifies eligibility check in NC Tracks, etc.
- Facilitates efficient business operations including scheduling, communicating with staff, faxing, scanning, etc. Provides additional trainings when deemed necessary.
- Complies with all corporate policies and procedures, HIPAA guidelines, DBHDS rules Medicaid/Medicare federal guidelines.
- Provides administrative support to clinical staff including filing, communicating via phone, scheduling, taking minutes, order supplies, etc.
- Organizes meetings, programs, and events for the Program/Community by arranging for facilities, speakers, catering, communications, distribution of materials and invitations.
- Ensures organization of materials in order to maintain efficient and orderly office environment.
- Ensures that incoming and outgoing mail is logged daily and is distributed to recipients.
- Completes check requests, codes expenses, reviews expense reports and submits for payment.
- Responsible for human resources related duties:such as ensuring access to all programs as needed f or new hires, new hire processing/orientation/training schedule and maintaining licensure regulated employee files while keeping track of staff training needs annually.
- Orders all supplies and helps ensure maintenance of office and electronic equipment.
- Maintains regular attendance and punctuality, manages use of PTO time (if applicable), and follows all policies and procedures regarding time off.
- Follows all Easterseals UCP Policies and Procedures.
- Must demonstrate Easterseals UCP valued behaviors of Accountability, Commitment and Caring as appropriate to position.
- Completes required training within prescribed timeframes.
- Performs related duties as requested or assigned by management.
How You’ll Benefit
Being part of our team means we value and encourage your personal growth and development. You’ll earn a competitive base salary, paid training, and full benefits.
Our Benefits Include
- Paid time off and paid holidays
- Medical, Dental, and Vision Health Benefits + an optional Flexible Health Spending Account (FSA)
- Life Insurance, Disability Insurance, and more
- 403(b) Retirement Plan
- Employee Assistance Program and Legal services, when needed
What We’re Looking For
To join our team, you must believe that with the right support, people with disabilities can live, work, and contribute to their communities, have a sense of humor, and have a passion for helping others. We also require the following:
- You must be at least 18 or older
- Possess a minimum of a high school diploma or GED
- One or more years of college or experience is preferred
- Have a valid driver’s license and clean driving record
- Must possess the visual acuity to develop written correspondence and determine accuracy, neatness, and thoroughness of the work assigned.
- Value the role recreation plays in personal development
- Have the ability to assist campers with daily activities as needed (e.g., transferring in/out of wheelchairs, bathing, feeding, dressing)
- Be able to bend and lift 30 pounds and possess the physical ability to perform the position duties
If you’re looking for a rewarding career opportunity where you can make a huge difference in the daily lives of the people you'll support, then please apply now on our website: www.eastersealsporthealth.com
About Easterseals PORT Health
We are an Equal Opportunity Employer dedicated to providing exceptional disability, behavioral health, and addiction treatment services to help our neighbors live their best lives. Our diverse and inclusive 2,600-member team provides more than 10.2 million hours of meaningful support to 40,200 kids, adults, and families in 11,000 home, facility, and community locations across North Carolina.
Our working environment supports employee and client health with a ‘no tobacco’ use policy (tobacco free and smoke free) in all offices, client facilities, properties, and agency vehicles.
We believe that by leveraging the unique strengths and perspectives of our workforce, we can advance our just cause, while building a healthy, sustainable organization.
That’s why we listen, seek to understand & act to make ESPH an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self & Learning & Growing (IDEAL) organization.
