Amazon Studios is the movies and television development and production arm of Amazon. It is our role to produce original content and license studio programs worldwide in exclusive service of Amazon’s Prime Video customers. We need your passion, innovative ideas, and creativity to help take us to new heights.
Amazon MGM Studios is seeking an Executive Assistant for our Head of International Theatrical Distribution.
This role supports the International theatrical distribution team at Amazon Studios, which is a leader in revolutionizing the way films are released. Using your unique blend of business leadership and strategic savvy you will develop a big-picture vision and, when coupled with your drive and attention to detail, transform that vision into reality.
Key job responsibilities
Primary Responsibilities & Essential Functions:
• Serve as gate keeper for the Head of International Theatrical Distribution
• Manage high-volume scheduling & complex calendar management for executive & department
• Collaborate closely with assistants & executives across various internal departments, high-level talent & teams, & external partners
• Screen phone calls, roll calls, & maintain detailed call logs for executive
• Coordinate internal/external conference calls/meetings for executive & department with exhibitors, external partners, filmmakers, etc.
• Facilitate in-person meetings by securing conference room, IT needs, site access, etc.
• Create & update filmmaker contacts & email lists for executive to share film specific data
• Help book & coordinate research, trade, & special screenings as needed
• Set up internal department screenings & external screenings for exhibitors & business partners
• Prepare & submit film release date announcements to ComScore to ensure industry film visibility
• Create & Manage team documents, presentation decks, reports etc.
• Track department budgets covering philanthropy to conventions, to ensure department stays within budget
• Function as liaison between Finance & vendors to ensure both have appropriate information to facilitate invoice processing
• Process, submit, & track department invoices & purchase orders via SAP & Basware to ensure vendors are paid in timely manner
• Assist Finance with vendor aging report review to ensure timely processing of invoices & indicate any follow up needed with other departments
• Process, submit, & track Expense Reports for executive & department as need be via SAP Concur
• Coordinate & book domestic/international travel for executive & department as need be via TripSource
• Assist & coordinate group travel with In-Theatre Marketing & other departments for conventions & special events
• Track department travel requests to ensure review & approvals are done in a timely manner
• Aid with on-boarding of new department employees as well as department assistant training
• Assist with department day to day supply needs, IT and building repair request, etc.
