Role Snapshot
Step into the heart of the action as our go-to connector between artists and company management! In this role, you’ll be the trusted point of contact for everything logistics-related: from coordinating travel and schedules to assisting with reimbursements, shopping trips, and day-to-day questions. You’ll help ensure each artist’s experience runs smoothly, acting as the key liaison who keeps communication flowing, details organized, and creative energy focused where it belongs: on the art itself.
POSITION SUMMARY
This role supports the General Management Team in all aspects of artist services, logistics, and operations at Milwaukee Repertory Theater, functioning as the key project manager for behind-the-scenes coordination. It requires proactive problem-solving in a dynamic theater environment, with a focus on exceptional service to artists, staff, and partners.
What We Are Looking For:
- Proactive Project Manager: You’re the calm at the center of the storm, juggling shifting priorities with ease, spotting what’s needed before anyone asks, and driving complex projects to the finish line in a fast-paced, high-energy environment.
- Exceptional Customer Service: You light up every interaction with warmth and professionalism, responding quickly, building trust with artists, staff, and partners, and creating the kind of welcoming experience people rave about.
- Problem-Solving Enthusiast: You run toward challenges, not away from them, thinking creatively, adapting on the fly, and turning potential headaches into smooth, well-orchestrated solutions with initiative and follow-through.
The Assistant Company Manager (Theater) supports the Company Manager in managing travel, housing, hospitality, and daily logistics for Guest Artists in our LORT regional theater. As the primary project manager, this role ensures seamless execution across all facets of company operations, anticipating needs and resolving issues proactively. It demands thriving in fast-paced settings while delivering outstanding customer service and collaboration.
Essential Duties & Responsibilities:
Artist Services and Company Management
- Assist in arranging travel, housing, and hospitality for Guest Artists, directors, designers, and collaborators.
- Help communicate pre-arrival details on theater logistics, Milwaukee resources, transportation, and more.
- Serve as a backup point of contact for artists, addressing inquiries and issues with empathy and efficiency.
Project Management & Oversight
- Act as project manager for company logistics, tracking timelines, budgets, and deliverables across travel, events, and shared spaces.
- Support oversight of housing, transportation, and hospitality budgets, including expense tracking and reconciliations.
- Coordinate EPR program housing, onboarding, and daily support in partnership with supervisors.
- Assist and take ownership over planning company events like opening night events, parties, dinners, and outings.
Operations & Collaboration
- Provide transportation as needed to Guest Artists,
- Maintain shared spaces (e.g., Green Room, Break Room) and liaise with facilities, vendors, and volunteers.
- Track records, cultivate vendor relationships, and handle ad-hoc tasks assigned by the Company Manager.
SCHEDULE
- Flexibility to work some evenings and weekends.
- Be available to be on call, as scheduled, for issues and/or emergencies that may arise during weeknights and weekends
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