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The Prime Video & Amazon MGM Studios organization is looking for an exceptional Executive Assistant II who is resourceful and proactive to support one director and one VP within the Prime Video & Amazon MGM Studios Core Technology team. This role requires attention to detail, strong organizational skills and the ability to meet tight deadlines while juggling multiple critical requests across global teams. Executive Assistant II will act as a seamless extension of the director and VP and will work closely with other Executive Assistants throughout the organization to create a positive working relationship across the Executive Assistant community with this org and the wider Prime Video org. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively while maintaining flexibility, composure and a good sense of humor.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the director’s leadership teams and the VP. Maintain a high level on integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the team.
Key job responsibilities
• Manage complex calendars and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute and assist with team activities (e.g. – staff meetings, town halls, off-sites, social events, etc.)
• Track and help drive completion of key deliverables and follow-up on outstanding items
• Act as a liaison for the Director’s direct reports
• Understand business priorities and proactively improve processes to create efficiency and scale
• Manage team space, including moves and reconfigurations
• Work on ad-hoc projects and events with the VP as needed
• Work closely with the leadership team, executive assistants and other business partners to support the organization
• Assist with document writing, presentation editing and readiness
• Plan morale and team building traditions and activities to foster a strong organizational and team culture
