Wondery, a leading podcast studio and network, is seeking an exceptional Executive Assistant to support its Chief Brand Officer and another Senior Executive. This is an exciting opportunity to join a fast-growing company in the emerging podcast space, working directly with senior leadership. This role offers unique exposure to the media and tech industries as the two executives you will be supporting are a key driving force in bringing Wondery's vision to life.
In this role, you will be instrumental in maximizing the effectiveness of two senior executives through calendar and meeting management across multiple time zones and a variety of other tasks. You'll handle high-volume meeting requests, coordinate preparation materials, and ensure smooth execution of both internal and external meetings. This includes developing agendas, capturing notes, tracking action items, and managing follow-up communications with stakeholders.
Working closely with senior leadership, you'll gain valuable exposure to the entertainment business and podcast industry while building a strong network across media, entertainment, and technology. You'll be in the thick of exciting content and business decisions, while also working with cutting-edge tools and technologies in a fast-paced environment.
Key job responsibilities
• Support two Wondery executives in helping them to be more effective and efficient leaders.
• Manage complex calendars and scheduling across multiple locations and time zones.
• Help executives prepare for meetings by developing meeting agendas, taking and disseminating notes, and tracking action items.
• Organize, execute, and/or assist with internal and external meetings and events (i.e., recurring staff meetings, team off-sites, pitch meetings, team gatherings).
• Coordinate meeting logistics and assist guests with building access.
• Coordinate domestic and international travel arrangements.
• Submit and track expense reports, process invoices, and manage departmental T&E and project budgets.
• Issue and manage MNDAs and other vendor agreements.
• Prepare presentations and briefing notes for internal meetings and external speaking engagements and panels.
• Maintain knowledge management systems and team wikis, including employee onboarding processes and documentation.
• Troubleshoot basic technical issues and support executives with technology needs.
• Partner closely with the broader leadership team, key business partners, and other Wondery and Amazon colleagues to help the Company accomplish its goals.
• Support and represent Wondery and other Amazon entertainment divisions at internal and industry events.
• Serve as a champion of Wondery's culture, helping keep our vibrant workplace fun and engaging.
