Executive Assistant
Hiring Manager – Daniel Mikkelsen (VP, Technology)
Organization: Southern Company builds the future of energy as a leading provider of clean, safe, reliable, and affordable energy. The Southern Company Technology Organization (TO) provides services to all operating companies across the Southern Company system, including state-regulated electric and gas utilities. Gas Technology Solutions (GTS) is the TO function dedicated to Southern Company Gas (GAS) and it’s six subsidiaries.
Role: This position is the Executive Assistant to the Vice President of Gas Technology Solutions (GTS) for the Southern Company Technology Organization, who also serves as the GAS Chief Information Officer (CIO).
Purpose: The purpose of this position is to provide advanced-level administrative support to the VP of GTS and GAS CIO. The successful candidate will set a standard for excellence in executive support, preferably with an officer in a corporate environment. This role requires exceptional organizational and administrative competencies, instilling confidence and trust by learning and anticipating the Executive's needs and preferences. The Executive Assistant will optimize the Executive’s contribution to the organization by taking work off their plate and progressing the mission, vision, and transformation the Executive is leading. As a culture influencer and facilitator, the Executive Assistant ensures that 185 GTS team members have a great employee experience, are energized, and fulfilled at work
Responsibilities:
Calendar and Meeting Management: Manage the Executive's calendar, balancing job and personal schedule commitments. Schedule recurring meetings with key executive partners, staff, expanded leadership team, all-hands employee, key project steering committee, GAS board, GAS CEO, and GAS Management Council meetings. Prepare, collect, review, and distribute materials ahead of key leadership and group meetings
Event Coordination: Plan, prepare, coordinate, and host in-person and hybrid events for up to 180 employees at corporate and service center locations (GA, IL, VA, Chattanooga). Coordinate catering, travel, and lodging logistics for meetings and events
Administrative Support: Process timesheets, expense statements, and invoices efficiently and compliantly. Work extensively with corporate applications for HR, timekeeping, expense reporting, invoicing, travel, training and other specific applications (e.g., Oracle, SCOTT, Deem, LearningSource)
Communication and Collaboration: Communicate and coordinate plans, needs, and opportunities with Technology Leadership Partner EAs, GAS EAs, and serve as the senior member of the GTS administrative support team
Culture and Engagement: Influence and improve safety, wellness, and culture initiatives. Seek input from employees for improved engagement (surveys, soliciting questions for leadership). Ensure a vibrant workplace environment (snacks, beverages, office supplies, cleanliness, signage promoting wellness, safety, and organizational progress) in collaboration with facilities and others
Education:
HS Diploma required
Bachelor’s degree in business, office administration, or related field preferred
Certified Administrative Professional (CAP) or similar certification preferred
Experience:
5+ years providing advanced administrative support for Senior Director or above required.
Executive Assistant experience preferred
Skills & Competencies:
Executive Support: Anticipate the needs of the executive and act on their preferences. Handle sensitive information confidentially. Self-directed, independent, and proactive work ethic
Professionalism: Diplomatic and professional with executives, external partners, vendors, employees, and customers
Multitasking and Prioritization: Multitask and prioritize while executing multiple high-priority tasks and activities. Ensure awareness, preparation, and compliance when planning and executing events and day-to-day activities
Communication and Relationship Building: Exceptional listening and adaptation skills demonstrating attention to detail. Build and maintain relationships with EAs, leadership, shared services partners, and other administrative support
Customer Focus and Inclusion: Demonstrate customer focus for all others that we serve and partner. Promote safety, wellness, and employee inclusion
Location:
Successful candidate must reside in GA.
Up to 5 days a week in-person hybrid work arrangement based on the Executive's schedule.
Travel required up to 25%
About Southern Company
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 12713
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Southern Company Services
