Description
Minimum Qualifications: (Education, Experience, Knowledge, and Skills):
- High School Diploma
- Minimum of 3 - 5 years of experience in Accounts Payable
- Thorough knowledge and understanding of Accounts Payable principles
- Proficient in MS Word, Excel, and Outlook software programs
- Excellent verbal and written communication skills required
- Excellent attention to detail required
- Excellent time management and organizational skills
- Ability to effectively work independently and in a team environment
- Excellent customer service skills both with vendors and internal staff
Job Duties and Responsibilities:
- Data entry of invoices/credits including 3-way match to Purchase Order in PowerSecure ERP System
- Evaluate purchases for PO validation, following up with appropriate Purchasing Personnel or budget owners to fix any issues with pricing, received discrepancies in order to process Invoices against PO’s including requesting POD from Suppliers when necessary
- Evaluate invoices for discounts, highlighting for AP Specialist I & II for keying
- Responsible for keying/processing more complicated invoices/PO’s (serialized orders, etc)
- Assist Senior AP Specialist in reviewing and following up on RNI reports
- Participate in training new and less experienced AP Specialists in efficient invoice and PO processing
- Work with Accounts Payable Manager in updating processes, creating Process documentation and instructions.
- Support PowerSecure budget owner with GL coding of invoices
- Process employee expense reports for reimbursement, preparing reports for follow up with PCard holders and submittal to Payroll
- Troubleshoot invoice issues and interact with vendors by phone and email for payment status, missing invoices, statement questions, reconciling account, credits, refund requests, etc.
- PowerSecure GL account reconciliation as assigned
- Ownership of PCard and ability to manage personal expense reports effectively
- Process incoming mail and monitor AP mailbox for distribution of tasks
- Prepares journal entries for Month End Accruals and reclasses as needed
- Stuff and mail checks
- Vendor Certificate of Insurance Compliance
- Works with COI administration software
- Vendor Vetting/Approval
- Credit Application Completion
- Monitors Positive Pay Exceptions
- Assist with special projects and yearly audits as assigned.
- Other duties as assigned
Work Conditions:
- This position is hybrid.
- Occasional travel may be required for training or meetings.
- Must be able to work flexible hours to accommodate different time zones (Central/Eastern/Mountain/Pacific), if necessary.
- Be flexible for after-hours tasks, as needed.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.Operating Company: PowerSecure
