Administrative Assistant
Job Summary
This position provides administrative support to the team members of the Human Resources & Safety Organization and delivers high-quality internal customer service in a manner that promotes efficiency and compliance with company policies.
Responsibilities
This position is responsible for providing administrative support including, but not limited to:
- Provide comprehensive administrative support across the Human Resources & Safety organization
- Coordinate logistics for department meetings and events, including scheduling, room setup, materials preparation, catering coordination, and communication
- Organize, order, and maintain departmental supplies
- Provide data and documentation support with high proficiency using Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.), assist in maintaining databases and creating reports, presentations, compliance documentation, etc., as needed
- Organize and schedule meetings and maintain department calendars as needed
- Manage, update, and maintain department SharePoint websites
- Provide administrative support related to ORACLE expense and invoicing, including procurement card administration, invoice reconciliation/processing, and expense statement processing and escalations, while ensuring compliance with designated processes and procedures
- Provide support and serve as point of escalation for bi-weekly department timesheet submissions, ensuring processes, procedures, and proper accounting guidelines are followed
- Ensure proper records management and retention policies are followed
- Assist in the support and administration of the Company’s PCL Program
- Manage the Service Anniversary program, including ordering and distributing awards to employees across the company, processing invoices, and assisting with the annual Service Award Banquet
- Company liaison and contact for retirees, including sending reminders of and attending monthly meetings, responding to emails and phone calls, generating yearly check requests for each chapter, filing annual report with the Mississippi Secretary of State, assisting with the Retiree Luncheon, and managing the retiree social media page
- Assist with special projects and additional tasks within the Human Resources Organization, as needed
Knowledge, Skills, and Abilities
- Proficiency in Microsoft applications, including Outlook, Word, Excel, Power Point, required
- 3 years or more administrative support experience highly preferred or 3 or more years of Mississippi Power experience
- Prior direct support of a department and/or team highly preferred
- Invoice reconciliation experience highly preferred
- Maximo or similar software knowledge highly preferred
- ORACLE experience highly preferred
- Ability to be flexible, organize, prioritize, and perform multiple, diverse activities with minimal supervision
- Ability to make sound administrative and procedural decisions
- Effective written and verbal communication skills
Behavioral Attributes
- Consistently models PCL behaviors and demonstrates Our Values – Safety First, Intentional Inclusion, Act with Integrity, Superior Performance
- Ability to consistently maintain confidentiality of sensitive information
- Strong internal customer service and team-oriented focus
- Excellent interpersonal skills and self-motivated
- Ability to build and maintain relationships at all levels
Mississippi Power , a subsidiary of Southern Company, provides clean, safe, reliable, and affordable energy to more than 192,000 customers and communities in 23 southeast Mississippi counties. For over 100 years, Mississippi Power is a leader in customer service, workforce development and education, environmental stewardship, and employee volunteerism. The company is an industry leader when it comes to working safely, providing around-the-clock reliable service and its expert storm response. Mississippi Power has been at the forefront of innovation in the state through strategic partnerships in electric transportation and solar energy. The company has worked with the Coast Transit Authority to put the state’s first electric public transportation bus in operation and with Forrest County Agriculture High School on the state’s first electric school bus. It also partnered with the Hattiesburg Zoo on a new electric train and worked with the country’s largest Domino’s franchise to electrify its delivery fleet. Also, a leader in renewable energy, Mississippi Power partnered with the Naval Construction Battalion Center to install the first microgrid at a Navy facility. The company was among the first to introduce utility scale solar in the state with nearly 160 MW of renewable energy produced, enough to power 23,000 homes for a year. Mississippi Power’s mission is to provide world-class value to our customers and communities every day.
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 19689
Job Category: Human Resources
Job Schedule: Full time
Company: Mississippi Power
