Description
Job Summary: The Production Project Administrator will provide administrative and operational support to Production Project Managers to ensure their smooth and efficient project implementation. Throughout the project lifecycle, the Project Administrator will be responsible for the day-to-day administration of multiple projects and facilitate communication and coordination of project activities. Administrators will maintain accurate information and project status in the ERP and other management systems, and will report project progress, issues, and concerns to the Project Managers. The Project Administrator will report directly to the Manufacturing Operations Manager.
Minimum Qualifications: (Education, Experience, Knowledge, and Skills):
- Bachelor’s Degree preferred.
- 1+ years of professional experience in a Manufacturing, Logistics, Project Management, Project Administration or Project Coordination role (comparable internal experience working in IFS will be considered in lieu of project management experience).
- Familiarity with Enterprise Resource Planning (ERP) software, such as SAP, IFS, JDE, Oracle.
- Proficient in Microsoft Office (Excel, Word, PowerPoint), Microsoft Project, Visio, Access, SharePoint and Adobe Acrobat.
- Sound knowledge of project management, project accounting and controls, budgets and billing cycles.
- Working knowledge of contracts, change orders, invoicing, project work scopes, purchase orders and standard business documents.
- Exposure to EPC/engineering, construction, installation processes is preferred.
- Energy industry knowledge and experience is a plus.
- Project Management Institute PMP certification a plus but not required.
Job Duties and Responsibilities:
- Conduct weekly project management discussion with project manager to anticipate and resolve issues and keep project on track.
- Maintain and track project plans and schedules on behalf of Production Project Managers using various systems to ensure project deadlines are met, and manage issues to resolution.
- Maintain Activity and Customer Order Dates, Notes, and communicate changes to the Production Project Manager on a daily basis in IFS (ERP System).
- Provide responsive support to Project Manager email and phone requests, and engage with cross-functional teams to facilitate communication and coordination across the organization.
- Serve as the point of contact in the corporate office representing project managers and relay information efficiently to and from the project manager.
- Coordinate activities with various organizations including Accounting, Procurement, Manufacturing, Engineering, external vendors, project teams, and support project financial controls.
Physical Demands and Work Environment:
- Must be able to work in an office environment with a lot of sitting.
- Must be able to tolerate a full day of computer screen viewing.
- Some walking will be required to browse production on the shop floor.
- Professional office environment.
About Us:PowerSecure, a Southern Company subsidiary, is a leading provider of innovative energy solutions to electric utilities and their industrial, institutional, and commercial customers.
Join Our Power Team!
We invest in high-value and cost-effective benefits for our employees. Our benefits package includes:
- Medical, dental, vision and life insurance coverage
- Competitive pay and a matching 401 (k) plan
- Vacation, Company Holidays, Paid Time Off (PTO- personal and sick days)
- Flexible spending accounts/Health savings account
- Wellness Incentive Programs
- Employee Referral Program
- Tuition Reimbursement
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to assign or reassign duties and responsibilities at any time, based on business needs.
PowerSecure is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. This position is not open to third party agencies.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.Operating Company: PowerSecure
