Administrative Assistant IV
Southern Company Grade Level: Non-Exempt 06
JOB SUMMARY
Please Note: As per current corporate policy, you will be required to be IN the office a minimum of FOUR (4) days per week (Monday through Thursday) at 241 Ralph McGill Blvd, Atlanta, GA, and/or as required.
This position provides administrative support to the DOT/Joint Use and Interconnections Planning teams within the Planning & Policy organization, installing confidence and trust by proactively identifying administrative needs and ensuring they are met. Duties include but are not limited to the following:
- Serve as a subject matter expert regarding timekeeping and expenses
- Perform timekeeping administration for multiple employees
- Process check requests, invoices and P-card expenses for management and departmental expenses
- Manage managers' schedules and calendars as needed
- Coordinate, plan and schedule meetings, including logistics, agendas, presentations, scheduling video conferences and/or conference rooms, handling catering requests, reserving audiovisual equipment, etc.
- Take meeting minutes as needed and track records, action items and deliverables
- Make travel arrangements
- Maintain departmental SharePoint sites, s: drive access, Outlook distribution lists and contact lists
- Research and prepare metrics, presentations, reports and communications
- Order office supplies and manage inventory
- Prepare, organize, copy and transmit correspondence and documents
- Manage outgoing and incoming mail and packages
- Answer calls and take effective messages
- Perform accurate data entry and maintain detailed records
- Communicate effectively with internal and external stakeholders and maintain contact information
- Maintain S: drive access and Outlook distributions lists
- Coordinate with Facilities on requests for building needs, office moves, maintenance requirements, etc.
- Assist with budget tracking as needed
- Ensure I-9 processing for new employees
- Assist organization with proper records management and retention
- Perform notarial duties as needed
- Assist other departmental administrative personnel to maximize organizational objectives
- Perform special projects as needed
- Provide support during emergency response operations as needed, including outside of normal work schedule
Job Requirements
Education
- High School diploma or equivalent required.
- College coursework and/or degree is a plus.
- Certification as an administrative/clerical professional such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is a plus.
Experience
- Minimum of 3 years of experience as an administrative assistant, office manager, or other relevant support role is required; additional years of experience is strongly preferred.
- Experience supporting multiple managers and staff in a busy, fast-paced business setting is preferred.
- Experience reconciling invoices is strongly preferred.
- Experience with timekeeping and preparation of expense reports.
- Experience with calendar management, arranging travel and scheduling / coordinating meetings.
- Experience and intermediate proficiency in Microsoft Office suite applications.
- Experience with data entry and reporting.
- Experience and proficiency in Southern Company support systems is a plus (Oracle Enterprise Solutions Applications, SCOTT, Maximo, Cool Compliance, etc.). Must be able to learn them quickly if no prior direct experience.
- Qualification of Pre-Employment Clerical Test.
- Certified notary under Georgia notary law or willing to become certified as a Georgia notary.
Knowledge, Skills & Abilities
- Ability to multi-task to organize, prioritize and perform tasks for multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision.
- Excellent organizational and problem-solving skills.
- Sound judgment and discretion concerning confidential and sensitive issues/information.
- Must possess excellent customer service, time management, phone, interpersonal, and communication skills, including effective listening skills with the ability to identify and understand customer needs.
- Ability to professionally represent the department and effectively interact with all levels of internal and external customers and stakeholders with diplomacy and tact.
- Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate.
- Self-motivated, self-directed and proactive, and focused on personal growth and development.
- Detail-oriented with a high level of accuracy and ability to spot errors and inconsistencies in data and documentation.
- Effective interpersonal and conflict resolution skills to build teamwork and trust, with ability to build and maintain strong relationships with other Executive/Administrative Assistants across the organization and provide back-up support to others as needed.
- Knowledge of company guidelines, policies, and procedures related to compliance, timekeeping, expenses, record retention etc. is strongly preferred.
- Ability to quickly and successfully adapt to a changing environment.
- Quick learner and willing to take on new challenges while maintaining a positive attitude.
Behavioral Attributes
- Possess and exhibit behaviors consistent with Our Values
- Maintain a professional demeanor
- Maintain confidentiality of sensitive information at all times
- Demonstrate flexibility and adaptability to changing priorities
- Demonstrate initiative, ability to prioritize work, and drive to deliver positive results
- Team player who is customer focused, dependable, responsive, and service oriented
- Exercise independent judgment and discretion and work with minimal direction
- Deliver assignments with a high degree of quality, accuracy and timeliness without follow-up
- Highly organized and detail oriented
- Anticipate needs and proactively seek solutions
Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 12831
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Georgia Power
